Grant Tracker allows campus users to provide contact emails by individual budget, PI, or org code for GCA's use in post-award communication. We strongly recommend that departments provide up-to-date contact information. If no contacts are listed, automatic Grant Tracker alerts will be sent only to the PI.
- Accessing the Maintenance Page
- Updating Contacts by Individual Budget Number
- Bulk Updates by Org Code or PI
- Questions on Updating Contacts?
On the Grant Tracker Budget Information page, scroll down to the Contact Information section to review current contacts and access the email maintenance page:
You can also access the maintenance page from the sidebar of any Grant Tracker page:
The budget number field defaults to the budget you were most recently viewing, but you can enter any grant or contract budget:
Immediately below, you should see your selected budget in a grid that includes the current email contacts, the date of the most recent update, and the UW NetID of the user who made the update:
When you click the Edit button, the Emails field will open for additions or changes. When you are done, click Update to make changes or Cancel to leave as is:
On the maintenance page, you have the option to search by org code or PI employee ID:
After you enter your information and click Search for Budgets, you'll have a Filtered Budget List. You can edit individual budgets using each row's edit button:
To edit contacts for all budgets, click the box to the left of the Org Code header:
To edit contacts for selected budgets, select those budgets individually:
Then, scroll down to the bottom of the page and use the Bulk Edit section to upload the new contacts:
Please contact us at firstname.lastname@example.org if you have any questions about using this tool.