This dashboard shows all expenses posted to Object Codes used for Food purchases.
Issues: Food purchases are high risk as it can be difficult to prove their benefit, or necessity, on a sponsored award. Because of this, food purchases typically require sponsor approval for each unique or individual food purchase.
Indicators: All charges to the following three Object Codes:
- 03-75 Food for Meetings
- 03-77 Catering
- 05-01 Food
Filters: None; the data includes all transactions, regardless of amount, on sponsored awards using the three Object Codes listed above.
Action: Review all food transactions to ensure:
- There is documented justification for how the food purchase was necessary to perform the objectives of the Award.
- Necessary Sponsor approval has been obtained. This can be in the form of either:
- Identification of food in the proposal and proposal budget (for example “workshop including lunch for 12 people at $10 per person = $120” and not “meeting = $120”)
- If not included in the proposal then written approval from the sponsors authorized official for the purchase.