Checks Received in Campus Departments for Grants, Contracts, Gifts

Please DO NOT drop off check payments for GCA-issued invoices in person. Instead, mail sponsor payment check deposits to:

University of Washington
Grant & Contract Accounting
12455 Collections Drive
Chicago, IL 60693-0001

Be sure to write the budget number or Workday award number and invoice number near the memo line of the check and forward all supporting documentation to

Please ensure that your check is made payable to "University of Washington," and send payments via standard postal mail only. (The lockbox facility is not set up to receive documents from other delivery services, and such payments may be delayed or lost.)

Delivery to Central Offices by Payment Type

Checks in Payment of Invoices Prepared by GCA

Follow instructions at top of page to mail check to the Chicago lockbox address above.

Checks in Payment of New Awards/Supplements to Existing Awards

Send the original check to GCA via campus mail or US mail to our campus mailing address:

University of Washington
Grant & Contract Accounting
Box 354966
Seattle, WA 98195-4966

Send a copy of the check and a cover memo to the Office of Sponsored Programs (OSP), preferably as a PDF in an email to

Checks Received as Refunds

In general, checks received as refunds from a vendor or subcontractor should be deposited via direct deposit using the Cash Transmittal process. The Banking & Accounting Operations (BAO) website has more information on preparing deposits (link opens in new tab).

If the vendor or subcontractor refund is for a grant, contract or gift, please write the information below on the payment advice and send it to GCA's campus address via campus or US mail:

  • UW budget number or Workday award number receiving the refund
  • Object code of the original expense (e.g. 03-62 for subcontractor refunds, 05-45 for computer software, etc.)

Checks Received for Established Program Income Budgets

Send the check to GCA's campus address.

Checks Received as Gift/Discretionary Donations

These checks should be sent to Gift Services, Box 359505, 98195-9505, along with any documentation that arrived with the check and the envelope in which the check arrived. Gifts submitted for processing must be accompanied by a Gift Transmittal Form (link opens in new tab). See the Gift Services Guidelines (link opens in new tab) for additional details, and for information on processing cash donations.

If You're Not Sure...

If you are unsure of the appropriate disposition of a check but have information that it might relate to a grant or contract, please contact GCA at

If you have information that a check might relate to a gift account, please contact Gift Services (link opens in new tab) or refer to the instructions that accompany the Gift Transmittal Form (link opens in new tab).