If for any reason your sponsor is cutting off your project before the original, agreed-upon end date, or if your PI is leaving UW employment and transferring their grants to their new institution, you must work with OSP to create an Early Termination SAGE Modification Request.
It depends on the sponsor and the award. Please review your award agreement and/or sponsor policies for more information. If they are silent on carryforward, GCA will require written sponsor authorization to carry a balance or deficit forward.
An accounting adjustment must be used if an expense posted to the grant worktag is unallowable per the terms of the award agreement. GIM 15 outlines the policy for accounting adjustments on sponsored program awards.
A deficit transfer is appropriate when all expenses are allowable and total expenses exceed the award amount or the amount of cash received from the sponsor.
GCA begins the closing process after the Final Action Date has passed, any final reporting and/or invoicing requirements have been met, and all sponsor payments have been received. The department can request an early closeout via Award Portal.