Closing

If your grant's Final Action Date (FAD) is approaching or has already passed, please notify GCA of any pending charges ASAP via Award Portal. This will allow us to incorporate the charges into our final invoice and/or report.

If the final invoice or report has already been issued, you will also need to provide written sponsor confirmation that they will accept a revised final invoice or report.

A grant worktag with a short window for final invoicing and/or reporting will generate an early Final Action Date (FAD). Most sponsors allow 60-90 days after the award line's end date to complete final invoicing or reporting, which generates a FAD over a month after the end date.

If you are expecting a no-cost extension or a supplement/extension (adding additional funds to the budget), you may notify GCA in Award Portal. We will then flag the budget to prevent it from being closed to status 4. However, we cannot extend the end date unless we receive an Extension SAGE Modification Request (MOD) or a Supplement/Extension MOD from OSP.

Know your Final Action Date (FAD), which is displayed on Grants tab in Award Portal. If any charges have not posted on or before that date, you MUST notify GCA of the charges by that date, or we will not be able to include them in the final report or invoice, and the charges will become a deficit to the department.

If for any reason your sponsor is cutting off your project before the original, agreed-upon end date, or if your PI is leaving UW employment and transferring their grants to their new institution, you must work with OSP to create an Early Termination SAGE Modification Request.

It depends on the sponsor and the award. Please review your award agreement and/or sponsor policies for more information. If they are silent on carryforward, GCA will require written sponsor authorization to carry a balance or deficit forward.