Changing a Trainee’s salary could require a Change Job action in Workday.
Information on how to change a job and step by step instructions are available on the ISC website User Guides section. https://isc.uw.edu/user-guides/
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Terminate the current position and compensation in Workday.
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Enter the new position and compensation package. (see User Guides)
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Workday should update the pay rate type automatically based on the job profile.
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Assign Organizations.
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If the budget has expired, please send a Grant Tracker request to keep the budget in status 1 to allow the correction to post.
Things to Keep in Mind
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If the trainee was paid under Earn Type REG but should be paid under Earn Type TRN, this means that the trainee may have overpaid Social Security, Medicare and Retirement and may be receiving a refund.
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If the employee was paid under Earn Type TRN and should be paid under Earn Type REG, this means that the employee may owe Social Security and Medicare taxes and if eligible for retirement, may opt to have this deducted as well.
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If the correction impacts a previous tax year, Payroll may need to issue a W2C (W2 correction). Contact pr-tax@uw.edu for W-2C questions.
The ISC HCM Partner can provide assistance with the job change. Contact ischelp@uw.edu or call 206-543-8000.