What do the budget status numbers mean?

The UW fiscal system codes each budget in one of four statuses, which define the transaction types that can and cannot be posted to the budget.

• Status 1: Open to revenue and expenditures--i.e. a fully active budget.
• Status 2: Closed to expenditures, open to revenue. Rarely used for grant/contract budgets. The main exception is when a parent budget is set up to receive funding, but 100% of that funding is then allocated to sub budgets where the actual expenditures will take place.
• Status 3: Closed to all expenditures and revenue, but still allows for Journal Vouchers on grant and contract budgets. This is a preliminary closeout status automatically applied after the Final Action Date (or earlier at department request). Although this status allows for expense transfers, please notify GCA immediately if you plan to make transfers after the Final Action Date. We need an accurate picture of total expenditures at that point in order to submit correct and timely final invoices and/or reports.
• Status 4: Fully closed. The budget number is inactive and will purge from the system at the next biennium close.