|
Today GCA successfully processed 67 invoices with the Workday invoice type of SPN-EDI SF270 and SPN-EDI SF1034.
These two invoice formats utilize Electronic Data Interchange (EDI) to bill various United States Department of Defense agencies. In total we invoiced $4,412,961.47 for the period of 7/1/23 to 9/30/23.
There is still a population of awards that require EDI invoices that have yet to be processed. These invoices require special number formatting that is still being solutioned. We are hoping to implement the fix in early November. You can identify if your award falls under this population by going to the Workday award and seeing the following:
- Overview - Summary tab - Billing Schedule is On Hold
- Set Up & History tab - Current Award Billing Sequence Number Format/Syntax = BVNX[Seq].
GCA has been in contact with the Office of Naval Research (ONR), a sponsor that utilizes EDI billing heavily, about the invoicing delays. We are aware that some notices have been sent out by contracting officers. If you have received an email from the Office of Naval Research or another sponsor within the US Department of Defense, please inform them of the timeline and to contact gcahelp@uw.edu if they have additional questions or concerns.
Thank you for your patience and partnership,
Juan Lepez, Director
Grant & Contract Accounting
|
