Meeting materials are available for your review along with a list of links shared during the session. Q&A from our session are included here for reference and will be available with the other meeting materials shortly.
Within a week or so following every MRAM, an email like this one typically goes out with Q&A from the session and a link to the meeting materials.
Research Administration Data (RAD) - new reports
New reports in BI Portal: Applications for Sponsored Program Funding, Subawards
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BI Portal Requires an active UW NetID + password and EDW access rights
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Instructions at Request Permission & Access Data to BI Portal reports
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New reports in ORIS RAD Group Reports : Research Security Training Lookup, Unprocessed ASRs and MODs in Advance Spend
Q1: Does the information in these reports just go back to Workday go-live (July 1, 2023)?
A1: For Subawards, yes. But the Applications report includes Applications related to any awards in Workday so that includes many from before go-live. Don't forget, the pre-Workday Application and Subaward reports are still available at the BI Portal. They will have 'Legacy' in their title.
Q2: Does the Subawards report show the prime sponsor?
A2: Yes!
Q3: I don't see a "Research Security Training" report in BI Portal - is this still where we find it?
A3: No, the Research Security Training Tracking / Lookup is at the ORIS RAD Group Reports Sharepoint site.
Q4: I appreciate the Research Security BI Portal report. Will this data be included as a validation check within eGC1’s?
A4: Ultimately, yes, and in the meantime ORIS provides you with MyResearch's Training Transcript, direct links to key persons Training Transcripts on SAGE eGC1s and this Research Security Tracking report for proactive monitoring.
Q5: eGC1 and FIDS are integrated for a compliance check. It would be terrific if the same was true for Reporting Security.
A5: Ultimately, yes it will work like this, and in the meantime ORIS provides you with MyResearch's Training Transcript, direct links to key persons Training Transcripts on SAGE eGC1s, and this new Research Security Training tracking report for proactive monitoring.
Q6: Is everything you are describing in BI Portal. How is the BI Portal reports related to the Sharepoint reports.
A6: Partnering with the UWIT BI portal team, we are iteratively creating versions of the reports at the Sharepoint site at the BI portal and hope to deprecate the Sharepoint site.
Q7: Can you add sponsor deadline as a slicer for proposals?
A7: Yes! Request has been sent to our BI Portal partners.
Q8: Can you tell us who to contact about the reports?
A8: Research Administration Data questions: grantrpt@uw.edu, will go to ORIS’ RAD Group.
Technical BI Portal questions, including how to connect: help@uw.edu, Put “EDW Question” in subject line, will go to UWIT’s BI portal team.
Q9: Some of the Workday reports have dates that are not formatted as dates. Who should we contact to get this fixed?
A9: datagrp@uw.edu
Q10: Will you continue to have both SharePoint and BI portal reports? Or phase out SharePoint? Curious why there are two places for reports?
A10: Partnering with the UWIT BI portal team, we are iteratively creating versions of the reports at the Sharepoint site at the BI portal and hope to deprecate the Sharepoint site.
Q11: Are you able to see application filtering by Co-I?
A11: Not currently, this has been taken away as an enhancement request.
AIDE - Update on Workstreams
AIDE Website
Sponsored Programs Setup Metrics
Q: Is there a way to download the information in the table? (on the new dashboard)
A: Yes.
Step 1 – Click the box under the first column “Request Type” that you’d like to download, and choose the “View Data” option
Step 2 – A pop up box will appear. Choose the “Download” option to export to .csv 
CORE Update
CoPRA
Stay in touch with the UW's Community of Practice for Research Administrators
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Office hours for collaborative problem solving. Bring your questions! July 31, 11:00 am – 12:00 pm (Zoom only)
New Resources
Proposal Development
Video Demos on Financial Tools
Note: Ongoing SAGE Performance Improvements
As communicated to SAGE users and MRAM on July 14, 2025.
ORIS is aware of issues affecting the SAGE Suite’s performance, including extended loading times, timeouts, and other errors. We know it’s frustrating during this busy time, and we deeply apologize for the interruptions to your work.
Please know that addressing these issues is our top priority. Each day, the SAGE team is testing new solutions to bring performance back to satisfactory levels. We plan to release incremental changes as they become available. We are paying special attention to targeted areas—primarily SAGE Budget—although we are working to address all of the performance issues you are experiencing. Thank you for your detailed reports!
Please continue to report any blocking issues or patterns you are seeing by contacting us at sagehelp@uw.edu. Your patience, feedback, and partnership are always greatly appreciated