GCA hosts a quarterly forum to update campus on issues related to post-award financial management.

Upcoming Forum

  • November 2023 (TBD): 11:00 - 12:00
    • Meeting ID: TBD
    • Meeting URL: TBD

Recordings and Slides from Previous Forums

Summer 2023 Forum

Spring 2023 Forum

Winter 2023 Forum

  • Recording
  • Slides
  • Topics
    • Reminders/Updates from GCA
    • Follow-up on Late-Posting Charges
    • Small Update on Finance Transformation
    • Award Portal Guided Tour

Fall 2022 Forum

  • Recording
  • Slides
  • Topics
    • Grant Tracker to Award Portal
    • Carryover Deep Dive
    • Budget Period vs. Project Period
    • Extensions
    • Indirect Cost Calculations
    • Tips & Tricks
      • Selecting Grant Tracker Topics
      • Transpasu Forms - PI Name Clarification
      • Surplus Budget Restrictions

Summer 2022 Forum

  • Recording
  • Slides
  • Topics
    • Audits
    • Letter of Credit an Overview
    • Carryover
    • Tips and Tricks
      • Requesting multiple org code changes
      • Requesting sub budgets (online vs Excel form)
      • Updating Campus Contacts in GT
    • Department Submitted Invoices
    • Encumbrances and Open Balances

 

Spring 2022 Forum

  • Recording
  • Slides
  • Topics
    • General Updates
      • Federal Unique Entity Identifier
      • Washington State Estimate Letters
    • Introduction to ECC
    • Final Action Date
    • Deficit vs. Expense Transfers
    • Surplus Budgets 101
    • End of Award: Non-Traditional Endings (Early Terminations, Relinquishments)

Winter 2022 Forum

  • Recording
  • Slides
  • Topics
    • Award Extensions and Your Budget
    • Carryover Overview
    • F&A IDC/BSC
    • Late Posting Charges Update
    • The Lockbox
    • Expired Sub Budgets
    • Fred Hutch/Seattle Cancer Care Alliance Merger

Fall 2021 Forum

  • Recording
  • Slides
  • Topics
    • Budget Setup: OSP to GCA
    • Invoicing 101
    • Tracking Award Payments
    • Obtaining Journal Voucher, CTI, and ISD Copies
    • Smooth Award Closeout

Summer 2021 Forum

  • Recording
  • Slides
  • FAQ
  • Topics:
    • General Updates
      • Training Grants
      • Advance Budget Process
    • GrantTracker Overview – A complete overview on how to use GrantTracker. We will go over all aspects of GrantTracker, so this is highly recommended for new users. However, seasoned users may benefits from some of the tips and tricks that we will share.

Spring 2021 Forum

  • Recording
  • Slides
  • Topics:
    • Faculty Effort Recertifications and GCCRs
    • Advance Budget Request Process Update
    • Biennium Crossover Update
    • Washington State Estimate Letters
    • Expense Transfers and Revised Invoices/Reports
    • Invoicing with Backup Requirements
    • Closeout 101

Winter 2021 Forum

  • Recording
  • Slides
  • Topics:
    • Biennium Crossover
    • Cash Tips and Tricks
    • Expense Transfers: What, Why, and Best Practices
    • Overview of GCA
    • Duplicate Requests
    • Training Grants
    • Indirect Cost Adjustments

Fall 2020 Forum

  • Recording
  • Slides
  • Topics:
    • Final Action Date
    • Late-Posting Charges and Pending Transactions Form
    • Awards Issued in Foreign Currency
    • FOP 11 Budget Setup
    • Advance Budget Request Reminder
    • Mystery Transactions
    • Common Errors: Invoicing and Grant Tracker

Summer 2020 Forum

  • Recording
  • Slides
  • Topics:
    • Post Award Fiscal Compliance Training Update
    • September is NIH Training Grant Season
    • SAGE FT Changes: Award Intake
    • UWFT Subaward Business Process Design
    • UWFT Operating Model

Spring 2020 Forum

  • Recording
  • Slides
  • Topics:
    • Fiscal Compliance & COVID
    • Updates to Reporting Processes
    • Surplus Budgets and Surplus Transfer Process
    • Termination Notices
    • Award Amount ≠ Cash Received
    • Encumbrances
    • TransPaSu Requests with Mismatched F&A Rates
    • Invoicing: What to Do, What Not to Do

Winter 2020 Forum

  • Slides
  • Topics:
    • Subcontract F&A (BSC) Reconciliations
    • Final Fabrication JVs
    • Cost Share Actuals for Reporting/Invoicing
    • Final Action Date Policy

Fall 2019 Forum

Summer 2019 Forum

  • Slides
  • Topics:
    • Invoicing at GCA
    • Understanding Sponsor Requirements
    • Deficit and Expense Transfers
    • Closing Process Refresher
    • Grant Tracker Email Contacts
    • Training Grant Season