Add Cost is when you add an inventorial asset or pending asset to an existing inventorial tagged asset.

Bundling is the combining certain items together as a system (one inventorial asset) as allowed by State and/or University policy.

Examples of items that can be add costed or bundled:

  • Racks and a temperature control system to a freezer (Systems Policy)
  • Winch that is permanently attached to a vehicle or boat
  • An expensive lens to a microscope (if it is likely to stay with the microscope for its entire life)
  • Rotor to centrifuge (most departments choose not to add cost/bundle since rotors can move around)
  • Display that is over $5,000 alone to a computer (sometimes better to track such an expensive display separately if it is expected to outlive the computer)
  • Laptops with a docking station, extra monitor, mouse, and keyboard.

Examples of items that cannot be add costed or bundled:

  • Laptop to anything that is not part of the computer system itself.  For example, bundling a laptop to a microscope system or add costing a laptop to a computer cluster. 

Software Upgrades for Equipment

Sometimes equipment requires specialized software to be fully functional. When the software is purchased at the same time the asset is purchased it is considered an ancillary cost. In this case it may be coded the same as the equipment and the cost capitalized.

However, upgrades for the software in subsequent years may not be coded as equipment and capitalized. In these cases, you would code these items as software.