Assets that meet the state's capitalization policy such as land, improvement to land, easements, buildings, leasehold improvements, vehicles, machinery, equipment, works of art and historical treasures, infrastructure, and all other tangible or intangible assets that are used in state operations and that have initial useful lives extending beyond one year. Capital assets do not include depletable resources such as minerals or timber.
Costs that are directly attributable to asset acquisition, such as freight and transportation costs, site preparation costs, installation costs and professional fees, that are necessary to place a capital asset into its intended state of operation. Ancillary costs are capitalized as part of the cost of a capital asset.
Please visit the Post Award Fiscal Compliance page for information on disposing of these assets.
Check award documentation to see if VAT is or is not allowable:
For any awards from NIH or other DHHS agencies (CDC, HRSA, etc.), the VAT would not be allowed because the foreign component of those awards is significant. VAT would need to be paid from non-sponsored funds. See sample NIH language below:
No. If the welder is not going to be part of the final fabricated piece, it does not qualify. All M&E Exempt equipment must be used directly on research at least 50% of the time.
No, you are not required to reallocate the cost of the equipment. Most sponsors allow for equipment to be used by other Awards. Federal regulations, in particular, allow for equipment to be used by other Awards without having to reallocate the cost or obtain sponsor approval (click here for more information). For non-Federal Awards, review the Award requirements to determine if cost allocation is required. Keep in mind that such cost allocations present both a high risk transact
Yes. The exemption applies to both "sales to" and "use by" a public research institution of machinery and equipment used primarily in a research and development operation."
Yes. Excise Tax Advisory 3127.2009 states, “a laboratory table…integral to an R&D operation,” as well as “a chair used in a laboratory workstation…integral to an R&D operation” both would qualify for the exemption. It specifically notes that furniture not used directly in R&D work is not considered integral and does not qualify.
Please complete all required fields on this form. If you have any questions, please contact the Equipment Inventory Office at eio@uw.edu.
In limited circumstances, payment may occur before an asset has been received. This will automatically result in a pending asset for your department. When notified of this pending asset, simply add a comment to the Other Location field of OASIS stating "Item has not been recevied." EIO will continue to follow up with you on this pending asset during the monthly pending push but will not consider it a high priority until the item has been received.