Yes. A physical inventory of Agency and Federal equipment is required yearly by federal regulations. Physical inventories of University equipment are required every two years ('biennially') by state regulation.
When this occurs, transfer all information from your working copy (or copies) to the original inventory.
Please refer to the University of Washington's records retention policies for information (found here).
EIO will be conducting Brown Bag lunch sessions for the 2016 Physical Inventory cycle. In addition to that, we have how-to information available on our website, and here in the FAQs.
Physical inventories of University-owned equipment must be completed by University departments every two years and are distributed during January. The listings are sent to the departmental inventory contacts, as listed with EIO (Equipment Inventory Office). Physical inventories of Federal-owned and Agency-owned equipment must be taken annually. Audits of the physical inventories taken by departments are performed annually by various state, federal, private, and internal auditors.
Start by visiting Surplus Property's Purchasing and Sales website. Here you will find information on public auction dates, store hours, contact information, and parking. There's also an option to sign up for their mailing list, if interested.
Call Equipment Inventory at 543-4663. We can look the item up for you. This will provide us with its history and help us figure out how to move forward. If the item is accidentally in your area and was not a purchase from Surplus, we can contact the department of ownership to arrange for its return.
Please see the 'Gift Transmittals' page for the Gift Transmittal Form. Contact the University Advancement's Gift Processing unit with questions relating to the form.
It should be explicitly stated in the copy of the Fellowship. Please verify what is allowed before making any purchases.