Check award documentation to see if VAT is or is not allowable:
For any awards from NIH or other DHHS agencies (CDC, HRSA, etc.), the VAT would not be allowed because the foreign component of those awards is significant. VAT would need to be paid from non-sponsored funds. See sample NIH language below:
In limited circumstances, payment may occur before an asset has been received. This will automatically result in a pending asset for your department. When notified of this pending asset, simply add a comment to the Other Location field of OASIS stating "Item has not been recevied." EIO will continue to follow up with you on this pending asset during the monthly pending push but will not consider it a high priority until the item has been received.
Rarely. Only the individual pieces that are $5,000 or more are inventorial.
Yes, however, it is important to emphasize that they'll need to return the items upon their departure from the University.
It depends on the budget. Please look at the indirect cost section of your budget profile in MyFD to find the 'Indirect Cost Actual Base' (it is the 3rd item under Indirect Cost). If you click on the title 'Indirect Cost Actual Base', it will take you to a glossary where it lists the possible codes and the descriptions. If your code does not specifically exclude equipment, then it is not exempt.
Equipment associated with a grant or contract can be designated as University owned equipment, or agency owned equipment. The ownership of equipment is usually spelled out in the documentation that accompanies a negotiated grant or contract. OSP (Office of Sponsored Programs) negotiates and processes award documents. OSP will determine the appropriate ownership of equipment associated with a particular grant or contract. For questions regarding the determination of equipment ownership, OSP can be reached at: osp@u.washington.edu, or 206.543.4043
Computer components purchased on the same requisition can be purchased as a system and coded as equipment according to total cost (CPU, monitor, mouse, key board, etc.)
a. Tangible assets acquired through donation, gift, purchase, loan, capital lease, or self-construction, with a life expectancy of more than one year and a total acquisition cost of $5,000 or more (total purchase price including shipping, handling, tax, etc.) should be assigned an appropriate University equipment identification tag and inventoried.
Yes. Equipment for the fellow to keep may be purchased on a fellowship budget using any one of the University's purchasing methods, as long as supporting documentation is provided (award documentation or an email from the sponsor) stating the equipment may become the personal property of the Fellow. Please code these equipment items as 05-40 Non-inventorial Equipment.