Our department is receiving a piece of equipment to demo before deciding if we want to purchase it. What do I need to do with it?

It depends if any money has exchanged hands.  If not (i.e. the UW is not paying anything for shipping or any sort of down payment), then nothing is necessary until a purchase requisition has been created and the items has been paid for.  There is no contractual agreement at this point.  If any sort of payment has been made related to the demo (before deciding to purchase), please contact Equipment Inventory for additional guidance.  Please note, if your department decides to purchase the item, it is important to make sure you have the appropriate receiving documentation to support receipt of the equipment.