Cannibalize is the removal of components for reuse, rendering the parent unit unusable. Cannibalized equipment must be reported to Equipment Inventory on a  Property Activity Request - Form 1024.  Unused parts must be disposed of through the Surplus Property Office.

Procedure

Department:

  • Identifies items for disposal/surplus (equipment, materials, and/or supplies)
  • If the equipment is federally owned or funded on current awards, please visit this page for details.
  • Initiates request for cannibalization by submitting a Property Activity Request - Form 1024 to Equipment Inventory using the proper disposal method.
    • Completes the top section.  Enter:
      • Date Requested - the date you fill out the form
      • Contact Person - the person who can answer questions about the disposal (cannot be the same person approving the disposal)
      • Campus Phone Number
      • Department Name
      • Box Number - (35XXXX)
      • Location - of equipment if you need pickup
      • Inventory Tag Number(s) - enter "N/A" if not applicable)
      • Description of each item
      • Serial Number - if there is one (available in OASIS if you are not sure)
      • Acquisition Funding - was it funded by state or federal funds?
      • Original Equipment Cost - available in OASIS
    • Completes Section C by checking "Cannibalized".
    • Obtains a signature from authorized departmental approver (manager or higher).
    • Distributes copies of completed Property Activity Request - Form 1024.
  • Arranges for the physical disposition of the remaining parts by:
    • Scheduling a pick-up by Surplus Property
    • Contacting Surplus Property to arrange to deliver your own property.

      Note:  It is not okay to throw them away.

  • Maintains copy of Property Activity Request - Form 1024 for 6 years.

Equipment Inventory:

  • Verifies that the Property Activity Request - Form 1024 is complete.  If any information is missing, returns the form to the department for completion.  Common information missing includes:
    • Illegible tag number(s)
    • Unauthorized signature(s)
    • Identical "Contact Person" and "Approved by" - these cannot be the same
    • No reason for disposal indicated
  • Process the completed form and removes the equipment from the department's inventory.
  • Maintains copy of Property Activity Request - Form 1024 for 6 years.
  • Prepares annual deletion reports and sends to departmental Head for review.

Last updated 02 October 2023