How long should I keep my department copy of the physical inventory?
Please refer to the University of Washington's records retention policies for information (found here).
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Do you offer training on the physical inventory process? If so, when?
EIO will be conducting Brown Bag lunch sessions for the 2016 Physical Inventory cycle. In addition to that, we have how-to information available on our website, and here in the FAQs.
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Is my department's inventory due this year?
Physical inventories of University-owned equipment must be completed by University departments every two years and are distributed during January. The listings are sent to the departmental inventory contacts, as listed with EIO (Equipment Inventory Office). Physical inventories of Federal-owned and Agency-owned equipment must be taken annually. Audits of the physical inventories taken by departments are performed annually by various state, federal, private, and internal auditors.
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What do I do if I have an inventorial transfer in and I don't use OASIS?
Enter the information into our UW Equipment Information Card (Web Form). When you submit this web form, the information is sent directly to Equipment Inventory and we will enter it into OASIS for you.
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How do I determine fair market value?
The original institution should have that information available for you in the transfer paperwork. If the original equipment cost is not included, contact Surplus for assistance.
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My department wants to consider buying some Surplus equipment. Where do I start?
Start by visiting Surplus Property's Purchasing and Sales website. Here you will find information on public auction dates, store hours, contact information, and parking. There's also an option to sign up for their mailing list, if interested.
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What do I do if I have an inventorial Surplus purchase and I don't use OASIS?
Enter the information into our UW Equipment Information Card (Web Form). When you submit this web form, the information is sent directly to Equipment Inventory and we will enter it into OASIS for you.
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An item has shown up in my department with a different department's inventory tag and I think we bought it from Surplus. What should I do?
Call Equipment Inventory at 543-4663. We can look the item up for you. This will provide us with its history and help us figure out how to move forward. If the item is accidentally in your area and was not a purchase from Surplus, we can contact the department of ownership to arrange for its return.
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What do I do if I have an inventorial gift and I don't use OASIS?
Enter the information into our UW Equipment Information Card (Web Form). When you submit this web form, the information is sent directly to Equipment Inventory and we will enter it into OASIS for you.
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