Please see the 'Gift Transmittals' page for the Gift Transmittal Form. Contact the University Advancement's Gift Processing unit with questions relating to the form.

You have three options in determining fair market value (FMV) on gift equipment:
1. The donor should have that information available for you;
2. If they don't, you can go to the manufacturer's web site and look at the manufacturer's suggested retail price for the item;
3. If these first two do not work for you, contact Surplus for more assistance on determining a fair market value.

Any time a department orders equipment on a Fellowship (80-XXXX) budget, Equipment Inventory is required to see if the equipment is intended to stay at the UW permanently or if it is intended to be the fellow's personal property.  If the equipment is to become the fellow's personal property, please provide supporting documentation (award documentation or an email from the sponsor) stating the equipment may become the personal property of the Fellow and code the equipment as 05-40 Non-inventorial Equipment regardless of cost. If the equipment is to stay at the University, please st

It should be explicitly stated in the copy of the Fellowship.  Please verify what is allowed before making any purchases. 

No. A fabrication is defined as one piece of equipment that is built (fabricated) because an existing piece of equipment with the desired functionality does not exist. The fabricated item should remain together for the lifetime of the asset. The entire cost of the fabricated asset is depreciated over its useful life and the costs incurred to build the asset are excluded from indirect cost.

The easiest way to handle this is to add cost the 06-XX asset to the fabrication and not include it in the fabrication Journal Voucher (JV) request.

Fabrication JVs are an exception to this, though we hope to be able to process these through the Financial Desktop eventually. Currently, the Transactions application only allows for the transfer of existing expenditures. Fabrication JVs don't move existing expenditures, they create a second set of expenditure debits (05-XX, 01-XX, 03-XX, etc) and a 21-XX credit. Please see 'Note' under the Department's portion of the Procedure section of the Equipment Fabrication web page.

If a fabricated item is to be delivered to an external entity or is not University owned, the equipment is not subject to being tagged or inventoried. Salaries, supplies, and other costs incurred in fabrications should be left in their original expenditure object code, not transferred to the 06-XX object code by JV. These costs will incur the usual indirect costs for grants and contracts. Individual parts or equipment items that fall into this category and meet the standard definition of equipment should be coded 06

Please contact Equipment Inventory at 206-543-4663 with general questions related to leases or Financial Reporting at 206-221-7845 to determine if the lease should be classified as capital or operating.

The University automatically classifies leases as operating where the cost of documentation, accounting and disclosure, and audit support, significantly exceeds the benefit to University stakeholders. To be considered a capital lease at the University, the total value of future minimum lease payments or fair value (whichever is less) must be significant to the University and require recognition as a long-term debt in the University's annual audited financial report (as determined by Financial Reporting) and must meet one or more of the following criteria: