Your award, when it arrives, will be “grandfathered in” using the $2000 threshold.

The University prefers a “bright line” date to use in order to begin using the new threshold in proposal budgets.  Therefore, proposal budgets should continue using the $2000 threshold for submissions prior to May 1st.  If you believe you have a reason to use the new threshold sooner, then please contact OSP at osp@uw.edu with your eGC1 # and your reasoning. 

Contact Grant and Contract Accounting (GCA) through Grant Tracker or at gcahelp@uw.edu.

For more information: http://finance.uw.edu/gca/contacts

Starting July 1st, grandfathered award budgets will be identified by grant flag 14 in the FIN budget index.  The grandfathered award budget indicator (grant flag 14) can also be found in the budget profile in MyFD.  See the instructions below to locate the grant flag.

“Grandfathered awards” are those that continue to use the $2000 equipment threshold beyond July 1st.  These come in three categories:

• Existing funding already at the University
• Funding received in response to a proposal submitted prior to May 1st (no matter the start date of that funding)
• Noncompeting renewals (a form of the above)

No.  This is effective July 1, 2016.  If you have already submitted a proposal or received an award prior to this date, the threshold remains at $2,000 until a subsequent request for new funds is processed at which time the new threshold.

Implementing this change via a phased approach will allow Principal Investigators the opportunity to request funding that reflects the new capitalization threshold when submitting competitive proposals.  If all aspects of this change were implemented on July 1, 2016, sponsored projects would feel an immediate impact. 

EXISTING AWARDS & PROPOSALS approved prior to May 1, 2016  

The $2,000 threshold will continue to apply to existing funding.  The $2,000 threshold will also continue to apply to non-competing renewals.  In addition, funding received in response to proposals with an EGC-1 approval date prior to May 1, 2016 will continue to have the $2,000 threshold apply, even if the award has a start date of 7/1/2016 or later, to accommodate the use of the lower threshold in budgeting.

Yes, all campuses must implement the change in the same way.

Campus partners who participated in the decision making process include the Faculty Council on Research, the Research Advisory Board, Associate Deans for Research, and the Post-Award Administrative Advisory Group.