Records documenting financial transactions including purchasing and expenditures as well as revenues and reconciliations for state, self-sustaining, gift, and endowment budgets. Includes the following records:
- Cash Register Tapes
- Central Travel Account (CTA) approvals and reconciliations including invoices, receipts, and reviewed and signed UW Transaction Detail with Notes & Account Codes Report
- Credit Card Records of Sales
- Field Advances
- Financial Statements/Reports
- Invoices--Vendor
- Packing Slips
- Petty Cash (Revolving Fund) Records for any office with a revolving fund, including supporting transaction documents
- ProCard transaction approvals and reconciliations including invoices, receipts, and reviewed and signed UW Transaction Detail with Notes & Accounts Code Report
- Purchase Requests--Internal
- Receipts (For Money Received or Paid)
- Reconciliation of Cash and Receipts
- Reconciliation of Financial Assets (Vault Contents and Cash on Hand)
Note: These records are now generated through Workday and do not have to be saved or printed. Records created before July 2023 should be maintained for the following retention period:
Official Copy: Any Office
Retention: 6 years after end of fiscal year
Disposition Method: Shred/Delete