Upon receiving a destruction hold notice, it is vital to identify and preserve all materials related to matter. This resource provides detailed guidance on how to reorganize your electronic records subject to a destruction hold.
Managing and overseeing information compliance at UW
Required by RCW 40.14, Records Management Services manages and oversees compliance with state and federal laws and regulations relating to the preservation and destruction of information created and received by the University. The University and the State of Washington have designated us as the legal authority for determining how long electronic and paper records must be retained. We are responsible for establishing standards that ensure the legal legitimacy of University record-keeping systems. Learn More →
ROT stands for Redundant, Obsolete, and Transitory records. ROT presents a litigation risk, a security risk, a privacy risk, and is a drain on your efficiency. Schedule a ROT Squad consult with Emily and Lynn to learn how to identify and eradicate your ROT--and prevent it from recurring. The RMS ROT Squad is a free service to UW offices, departments, and individuals on all three campuses. ROT Squad consults can also be held remotely.
Design a file plan that makes it easier to find what you are looking for while following the legally-approved retention period for your records. Includes sample file plans by type of record.