A scanning policy is a great solution for an office that wants to maintain their records electronically but has workflows that are not yet able to be 100% digital. However, the existence of legacy records provides another driving motivation for creating a departmental scanning policy. This resource dives into the what, when, and why of digitizing paper records.
Managing and overseeing information compliance at UW
Required by RCW 40.14, Records Management Services manages and oversees compliance with state and federal laws and regulations relating to the preservation and destruction of information created and received by the University. The University and the State of Washington have designated us as the legal authority for determining how long electronic and paper records must be retained. We are responsible for establishing standards that ensure the legal legitimacy of University record-keeping systems. Learn More →
Upon receiving a destruction hold notice, it is vital to identify and preserve all materials related to matter. This resource provides detailed guidance on how to reorganize your electronic records subject to a destruction hold.
Tools like Slack and MS Teams free us from emails but present unique challenges. Here's how to maintain compliance with UW legally-approved retention policies while efficiently using these platforms.