Comprehensive record of all personnel actions affecting UW classified non-union, professional, and contract covered staff. Includes information that has a reasonable bearing on the efficient and effective management of the UW and provides a basis for employment and post-employment benefits.

May include but is not limited to:

  • Results of background checks and education verification
  • Hire confirmation letter and offer acceptance letter
  • Documentation supporting excess compensation and excess compensation payment authorization
  • Request for extension of appointment
  • Request for crediting of previous state employment
  • Employment Security Department Determination Notices
  • Outside Work Request for Approval form
  • Formal corrective action documentation
  • Reclassification and salary adjustment documentation
  • Layoff packet
  • Position and Salary Review documentation
  • Personnel Action Forms
  • Application for leave of absence
  • Letters of resignation or termination

Official Copy: Human Resources Operations
Retention: 50 years after termination of employment
Disposition Method: Shred or Delete

Other Copy: College/School or Department
Retention: 3 years after termination of employment with department
Disposition Method: Shred or Delete