Materials regarding applicants not hired for academic positions including faculty, Chair, Dean, Director, and temporary positions (visiting scholars or scientists, clinical faculty, post-doctoral scholars, etc.). May include advertisement and recruitment notices, correspondence with rejected applicants, resumes, curricula vita, letters of reference, research proposals, evaluations of candidates, notes on employment selection, etc. 

Note: Not-hired application materials for Assistant Professor, Research Assistant Professor level or higher must be managed separately - if - the hired candidate is sponsored by the UW for a green card.

Official Copy: Appointing Department - not hired application materials for Assistant Professor, Research Assistant Professor level or higher - if - the hired candidate is sponsored by the UW for a green card.
Retention: 5 years after date of filing the Application for Permanent Employment Certification
Disposition Method: Shred or Delete

Official Copy: Appointing department for all other applicants
Retention: 3 years after completion of hiring process
Disposition Method: Shred or Delete