Materials regarding applicants for academic positions including faculty, Chair, Dean, Director, and temporary positions (visiting scholars or scientists, clinical faculty, post-doctoral scholars, etc.). May include, but not limited to: advertisement and recruitment notices, correspondence with applicants, resumes, curricula vita, letters of reference, research proposals, evaluations of candidates, notes on employment selection, etc.
Official Copy: Academic HR selected records for hired applicant which become the basis for the personnel record
Retention: 50 years after termination of employment
Disposition Method: Shred or Delete
Official Copy: Academic HR not hired
Retention: 3 years after completion of hiring process (see Note below)
Disposition Method: Shred or Delete
Official Copy: Hiring Department
Retention: 3 years after completion of hiring process
Disposition Method: Shred or Delete
Note: Visa and Permanent Residence records are maintained separately. Refer to Faculty/Academic Employment--International Scholars and Faculty/Academic Employment-- Permanent Resident Status.