Event Fees

Billing of Event Fees

Event fees are charged internally directly to your department MID.  Learn more about Merchant Services internal fees.  

 

TouchNet Event Site Fees

Are you charging an admission fee for attendees?

No: There is a set-up fee of $250, per TouchNet Event Site for free events

Yes: There is no fee to create a TouchNet Event Site if you are charging an admission fee

 

Cvent Usage Fees*

Platform Usage fee: $4 each per registrant, per event**

Attendee Hub/Event App:  $6.50 per registrant, per event

User fee: $125 per user login, per calendar year

  • User login must be tied to a single person and cannot be a shared email account
  • User login fees will auto-renew in January, regardless of when the user was created.  We are not able to pro-rate or automate renewals. 
  • If user access is no longer needed or a staffing transition occurs, email pcihelp@uw.edu to request changes to avoid automatic fees each calendar year. 

** Credit card and ACH fees are not included if you are charging an admission fee. 

 

*Cvent Rates Changes | Effective January 1, 2025

The below pricing will be in effect from January 1, 2025 - June 30, 2026. Beginning in July 2026, annual fee increases will align with the fiscal year instead of the calendar year.  

  • The user role fee has been eliminated. Previously, this $125 fee was charged per calendar year for each UW staff requiring login access to Cvent.  
  • The platform usage fee will increase from $4.00 to $4.25 per registrant, per event. 
    • The platform usage fee now includes the following: 
      • Unlimited user roles
        • previously billed per calendar year
      • Access Portals Premium
        • previously available for an additional fee
      • Standard features: website, registration, event email campaigns, session level emails, etc. 
  • The Attendee Hub/Event App fee will increase from $6.50 to $7.00 per registrant, per event. This is an optional feature that can be activated per event. 

Social Tables Diagramming

Annual license, per user  - $650 per user login

Interactive floor plan licenses add-on - $3,200 per year. 

Photo Realistic 3-d rendering is a one time fee of $3,200 for the first room; additional 3D rendering is $1,200 per room.

2D Floor Plan Conversion (in square feet):

1-10,000 sq ft $550
10,001 - 25,000 sq ft $1,100
25,001 - 50,000 sq ft $1,600
50,001 - 100,000 sq ft $1,850
100,001 - 200,000 sq ft      $2,100
200,001 - 500,000 sq ft $5,250

 

Social Tables Sales & Catering CRM is avaialble; contact pcihelp@uw.edu for a quote.