Cvent is a robust event marketing and management platform with a dynamic, robust event online registration system at its core.
At UW, there are two contracted instances of Cvent available, offering centralized event registration with competitive pricing.
UA Instance
This instance is managed and overseen by University Advancement (UA) specially for UA-related events.
1. Eligibility Requirements
- Events must meet specific criteria outlined in matrix developed by UA.
- Events should primarily targeting alumni, donors, and external stakeholders.
2. No Fees
There are no fees charged to units for use of the UA Cvent instance - UA centrally covers the use of the platform for all eligible events (hence the matrix to qualify).
3. Training Required
Users must complete UA-specific training to access this instance.
4. Access and Contact
For access and training to UA instance, please email advhelp@uw.edu.
OMS Instance
This instance is managed and overseen by Office of Merchant Service (OMS) intended for everything that falls outside the UA eligibility.
1. Eligibility
- For any event that falls outside the UA eligibility.
- Available for use to all faculty & staff, enterprise-wide.
- Suitable for conferences, continuing education, trainings, seminars, and more.
2. Usage Fees
- Use charged directly to each department, based on the exact number used.
- There is no pre-purchase or commitment required.
- Learn more about Cvent usage fees.
3. Access and Contact
For access and training to OMS instance, please email pcihelp@uw.edu.