FAQs which do not fit into other, more defined categories
Yes, if you are being audited or have received notice of an audit, if there is litigation regarding the records (or even pending litigation), or if there is a public records request—the responsive records should not be destroyed until the matter is resolved and their retention period has ended. We consider that a “Destruction Hold” has been placed on the relevant records.
Although no longer being created, Form 220s are still a very important record that needs to be maintained by the University. Please send any Form 220 you find to Human Resources, Box 354963.
Yes, we have responsibility for keeping records for their full retention period regardless of whether they are still being created or used.
Retention periods are based on state, federal, and private sponsor requirements. These requirements are identified by UW Records Management Services and approved as required by WA State Statute by the State Records Committee.