Provides a record of field advances, which provide a temporary source of funds that cannot be paid for using traditional methods (i.e. purchase orders, check requests, UW Travel/Procurement credit cards). Issued to individuals conducting official UW business in remote areas where checks and credit cards are not accepted, or issued as foreign per diem advances for individuals not on UW payroll, or may also be used as research subject and incentive payments when a revolving fund account is not applicable. May include field advance banking information, receipts, and reconciliation.
Note: These records are now generated through Workday and do not have to be saved or printed. Records created before July 2023 should be maintained for the following retention period
Official Copy: Any Office
Retention: 6 years after submission of a financial status report
Disposition Method: Shred or Delete