Managing and overseeing information compliance at UW

Required by RCW 40.14, Records Management Services manages and oversees compliance with state and federal laws and regulations relating to the preservation and destruction of information created and received by the University. The University and the State of Washington have designated us as the legal authority for determining how long electronic and paper records must be retained. We are responsible for establishing standards that ensure the legal legitimacy of University record-keeping systems. Learn More →

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ROT stands for Redundant, Obsolete, and Transitory records. ROT presents a litigation risk, a security risk, a privacy risk, and is a drain on your efficiency. Schedule a ROT Squad consult with Emily and Lynn to learn how to identify and eradicate your ROT--and prevent it from recurring. The RMS ROT Squad is a free service to UW offices, departments, and individuals on all three campuses. ROT Squad consults can also be held remotely. 

Design a customized E-Record Policy by following our easy step-by-step webform. Once completed, it will provide an actionable standard operating procedure to help your unit manage  your unstructured electronic information.

Are you an Educator/Faculty member or work in this arena? Learn practical tips to organize student/course materials, research records, manage emails, and access helpful links chosen just for you--all in one place.