Managing and overseeing information compliance at UW

Required by RCW 40.14, Records Management Services manages and oversees compliance with state and federal laws and regulations relating to the preservation and destruction of information created and received by the University. The University and the State of Washington have designated us as the legal authority for determining how long electronic and paper records must be retained. We are responsible for establishing standards that ensure the legal legitimacy of University record-keeping systems. Learn More →

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Video conferencing platforms like Zoom have made it much easier for us all to work remotely and still foster a feeling of connection to our colleagues and students. However, we must be mindful of how we apply this new technology to our daily work.

This resource outlines the requirements of a strong file structure with built-in retention. Do your records have a cut-off scheduled around a fixed-period in time or are they event-based? Using this guide can help you design a file plan that makes it easier for you and your users to find what you are looking for while following the legally-approved retention period for your records.

Tools like Slack and MS Teams free us from emails but present unique challenges. These best practices are designed to help offices use team communication platforms efficiently and in compliance with UW legally-approved retention policies.