Managing and overseeing information compliance at UW

Required by RCW 40.14, Records Management Services manages and oversees compliance with state and federal laws and regulations relating to the preservation and destruction of information created and received by the University. The University and the State of Washington have designated us as the legal authority for determining how long electronic and paper records must be retained. We are responsible for establishing standards that ensure the legal legitimacy of University record-keeping systems. Learn More →

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Optical Character Recognition, or OCR, recognizes text within digital images. The process of converting a scanned image into recognizable characters can make scanned documents searchable and more accessible. Learn how to convert and search PDF files using Adobe Acrobat Pro.

The Fetch the Future initiative is intended to support offices in their efforts to eliminate paper and transition to electronic recordkeeping. Our Fetch the Future Hub features a collection of tools and resources to make managing your electronic records as simple and painless as possible.

ROT stands for Redundant, Obsolete, and Transitory records. ROT presents a litigation risk, a security risk, a privacy risk, and is a drain on your efficiency. Schedule a ROT Squad consult with Emily and Lynn to learn how to identify and eradicate your ROT--and prevent it from recurring. The RMS ROT Squad is a free service to UW offices, departments, and individuals on all three campuses. ROT Squad consults can also be held remotely.