• As a state agency, everything the University community creates - both in hardcopy and electronically - is considered a record, regardless of physical form or characteristic. 
  • University records are public records and may not be destroyed, transferred to the University Records Center, or transferred to the University Archives without an official retention period approved by the State Records Committee.
  • All records must  be retained according to a legally approved records retention schedule.  How long the information is retained is based on the content and purpose of the record, not the physical format.

University records include, but are not limited to:

  • Emails
  • Snail Mail
  • Research Data
  • Databases
  • Drawings
  • Photographs and Videos
  • Webpages
  • Social Media Postings
  • Memos
  • Receipts
  • Calendars
  • Text Messages
  • Newsletters
  • CDs and External Drives
  • Content Management Systems
Category: 
Glossary