The following is a list of situations where it makes sense to move emails to a more enduring, shared location:
- Important attachments (Save only the attachment and delete the email)
- When you want to keep all records on a particular person/project together in one place
- Records that colleagues will benefit from having access to
- Records with retention periods of 10+ years
- When you are leaving your position, any records that have continuing retention or value to the office
Remember, you can use shared folders or a departmental email account to provide shared access to email records as well.
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