Prior to departure, what do I do with the email of a separating employee?

On average, over 80% of emails are transitory and can safely be deleted before an employee leaves your department. However, the remainder of records with continuing retention requirements must be transferred to another repository so that they are able to be searched, read, and produced for the full retention period (refer to Section 6 of the University Email Policy). This can mean transferring messages to another employee’s email or a departmental email account or saving them outside of email such as on a shared network drive.

If you have questions, or would like a recommendation, please contact us at recmgt@uw.edu or 543-0573.