The following personnel/payroll electronic records do not have to be saved or printed because they are extracted from a master file or database.  Reports printed from a database are considered duplicates and can be destroyed as soon as they have served their reference purpose. They will be visible and accessible for their full retention period in the system of record and can be reprinted as needed. The official copy is the original digital version. See also: Electronic Records that do not need to be printed or saved

Human Resources
  • Workday reports
  • Workday-generated notification emails
  • Temporary Employee Accumulated Hours Notifications
  • UWHIRES notification emails
  • OWLs System Generated Reminders and Notifications
  • PERMS
  • Work Leave Summary Review Notifications