Records of financial transactions on grants and contracts including non-FEC (Faculty Effort Certification) cost share documentation. Includes the following financial records:
- Cash Transmittals (CTs)
- Cost Transfer Invoices (CTIs)
- Memo to Request an Advance Notice
- Credit Card Receipts
- ProCard transaction approval and reconciliation including reviewed and signed Transaction Detail Report, invoices, and receipts
- Central Travel Account (CTA) approvals and reconciliations including reviewed and signed UW Transaction Detail with Notes & Account Codes Report, invoices and receipts
- Packing Slips
- Petty Cash (Revolving Fund) Records including Application for Revolving Fund
- Petty Cash Vouchers with supporting documents such as sales slips, cash register receipts, paid invoices
- Receipt for Petty Cash Advance and study subject compensation records
- Internal Purchase Approvals
- Banking Records including deposit slips, canceled checks, reconciliations and monthly statements
- Delegations of Authority
Official Copy: Procurement Services
Retention: Variable, depending upon departmental retention schedule
Disposition Method: Recycle or Shred or Delete
Official Copy: Grant and Contract Accounting
Retention: 6 years plus 90 days after submission of final expenditure report
Disposition Method: Recycle or Delete
Other Copy: College/School or Department
Retention: 6 years after submission of a financial status report
Disposition Method: Recycle or Delete
Section: