Records of financial transactions on gift budgets established by Grant and Contract Accounting. May include but is not limited to:
- Cash Transmittals (CTs)
- Cost Transfer Invoices (CTIs)
- Memo to Request an Advance Notice
- Credit Card Receipts
- ProCard transaction approval and reconciliation including reviewed and signed Transaction Detail Report, invoices, and receipts
- CTA approvals and reconciliations including reviewed and signed UW Transaction Detail with Notes & Account Codes Report, invoices and receipts
- Packing Slips
- Petty Cash (Revolving Fund) Records including Application for Revolving Fund
- Petty Cash Vouchers with supporting documents such as sales slips, cash register receipts, paid invoices
- Receipt for Petty Cash Advance and study subject compensation records
- Internal Purchase Approvals
- Banking Records including deposit slips, canceled checks, reconciliations and monthly statements
- Delegations of Authority.
Official Copy: Grant and Contract Accounting
Retention: 6 years plus 90 days after termination
Disposition Method: Recyle or Delete
Official Copy: College/School or Department
Retention: 6 years after end of fiscal year
Disposition Method: Recylce or Delete
Section: