Comprehensive record of all personnel actions affecting a faculty/academic personnel. Includes chairs, deans, directors, and temporary faculty (visiting scholars or scientists, clinical faculty, post-doctoral scholars, etc.). Includes information that has a reasonable bearing on the efficient and effective management of the UW and provides a basis for employment and post- employment benefits.

May include but is not limited to:

  • Results of background checks and education verification
  • Faculty appointment packet
  • Request for appointment or reappointment
  • Degree verification
  • Request for extension of appointment
  • Vitae
  • Report of change in status/reappointment
  • Summary of outside professional and public activities
  • Position and salary review documentation
  • Promotion and salary adjustment
  • Letters of resignation or termination
  • Birth date card
  • Personnel Action Forms
  • Correspondence related to personnel actions

Official Copy: Academic Human Resources
Retention: 50 years after termination of employment -- basic biographical information will be retained by the University Archives
Disposition Method: Shred or Delete

Other Copy: College/School or Department
Retention: 3 years after termination of employment with department
Disposition Method: Shred or Delete