Emails that inform decision-making for enrolled/post baccalaureate/non-matriculated students or could potentially be relied upon to support the legal or financial position of the University are substantive and are considered part of the Advisor File. Examples of substantive emails include:
- Access questions
- Acquisition of resources
- Advising recommendations
- A-Level Exam Results
- AP/IB tests/A-Level Exam Results
- Auditing
- Classes to take for graduation
- Complaints
- Conflict student/advisor/instructor
- Course planning
- CPT/OPT Forms from International Student Services
- Declaration of Intended Degree Form
- DELE test (Spanish only)
- Disciplinary conduct issues
- Evaluation of outside programs
- Faculty reporting concerns about students
- Forms filled out for Financial Aid (Satisfactory Progress Appeals)
- Forms filled out for Veteran’s Benefits or other military related forms or course plans
Official Copy: Any Advisory Office
Retention: 1 year after student inactive or graduated
Disposition Method: Shred or Delete