You may need to save an unaltered copy of a webpage for a variety of reasons. Two of the most common reasons are:

  • Retention: You must retain webpages when you're revising, adding, or removing substantive information like policies or procedures, requirements, deadlines, program or course descriptions. Other sites that contain research data should be kept for 6 years after the end of the research study under which the data was created.
  • Destruction holds: All records pertaining to ongoing or pending audits, lawsuits (or even reasonably anticipated lawsuits), litigation holds or public disclosure proceedings must be preserved until the issue is resolved. You will work with the following offices to decide which webpages you will need to retain: Attorney General's Office, Office of Public Records & Open Public Meetings, or Internal Audit.

Step 1: Save the webpage

sample folder structure hold 2020, webpages on hold, webpage title

Before you save the webpage, carefully choose where to save your files. The location should always:

  • be backed-up regularly,
  • allow access for those who need it,
  • be named clearly. 

When you're saving webpages for destruction hold:

  • include a copy of the hold notice or request.
screenshot of option Webpage, complete selected

Using any browser, Control + S when you are on the webpage that you want to save. An options box will appear asking you what you want to name the file and where you will save it.

Choose Web Page, complete. This option saves the images and some embedded technical files into a separate folder.

screenshot of Add Users window with directory of email addresses

The webpage will be saved as a html file and a folder of related files. Test the page by double-clicking the html file to open it in a browser.

screenshot of Add Users window with directory of email addresses

Inside the folder, you will find copies of images used on the webpage.

Step 2: Save videos and linked files, if applicable

You also need to save a copy of any files and videos linked on or embedded in your webpage. For videos, you may be able to simply right-click on the video to save a copy. However, you may need to use a more complex approach if it is a video that you do not host. If your page contains a large number of linked or embedded files, you can use a free browser extension to download multiple files at once.

screenshot of button linking to video with right-click options menu

Right-click on the link to the video and open it in a new tab.

screenshot of video file link showing in browser address bar

You can see whether the video is on UW servers by looking at the address bar.

screenshot of right-click options menu

Right-click in the body of the video to save it to your holds folder with the other webpage components.

More Resources on Downloading Videos:

You will need to download the video from its original location. Here are some resources that include detailed instructions:

Our FAQs on webpage retention and destruction holds:

Resources on Managing Litigation Holds from the WA Attorney General's Office:

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