New Employees

Our office offers training on a variety of records management topics. Our most recent training materials can be viewed on our website. Subscribe to our newsletter to be notified when we roll out new trainings.

If you can’t find a record series on the General Schedule it is because

1. the record is no longer being created;
2. it needs to be added to the schedule;
3. you might use a different name for this type of record.

Contact us at recmgt@uw.edu or 543-0573 and we will help you find the appropriate record series and determine how long to keep it.

Consult the University General Records Retention Schedule and check to see if your department has a supplemental

It is the content, not the medium, which determines the retention obligation of a record. Always apply the retention schedule regardless of format.

The state defines a record in RCW 40.14.010. In short, a record is any recorded information, created or received, regardless of:

• physical format or characteristics,
• the device (computer) on which it is created or stored, or
• the owner of the device.

→ For more information, refer to What is a record?

As a state agency, the University of Washington is subject to laws regarding public records and transparency. Subsequently, the university, each of its offices, and each and every employee has the legal responsibility to demonstrate the proper care and management of its records. That means: