Our office offers training on a variety of records management topics. Our most recent training materials can be viewed on our website. Subscribe to our newsletter to be notified when we roll out new trainings.
There are a variety of regulations regarding the privacy of records, and there are a number of offices at the university responsible for policies that oversee confidentiality.
If you can’t find a record series on the General Schedule it is because
Contact us at recmgt@uw.edu or 543-0573 and we will help you find the appropriate record series and determine how long to keep it.
An office or department is always welcome to scan records so long as they keep the original paper documents. If you want to scan and destroy the original paper, your office must have a written Scanning Policy on file with our office. To check if you already have a scanning policy, talk to the Records Coordinator in your office or try our Departmental Search webpage – it tells you if you have a departmental retention schedule and/or a scanning policy.
No, there are no exceptions. HOWEVER there are several types of records that can be disposed of as soon as they’ve outlived their usefulness.
Consult the University General Records Retention Schedule and check to see if your department has a supplemental
It is the content, not the medium, which determines the retention obligation of a record. Always apply the retention schedule regardless of format.
The state defines a record in RCW 40.14.010. In short, a record is any recorded information, created or received, regardless of:
→ For more information, refer to What is a record?
As a state agency, the University of Washington is subject to laws regarding public records and transparency. Subsequently, the university, each of its offices, and each and every employee has the legal responsibility to demonstrate the proper care and management of its records. That means: