An office or department is always welcome to scan records so long as they keep the original paper documents. If you want to scan and destroy the original paper, your office must have a written Scanning Policy on file with our office. To check if you already have a scanning policy, talk to the Records Coordinator in your office or try our Departmental Search webpage – it tells you if you have a departmental retention schedule and/or a scanning policy. If you are still unsure, please contact us at recmgt@uw.edu or 543-0573.
If your office is scanning records into the UW-IT Document Management System (DocFinity), GCCR, or Workday (including Workday Finance), you are covered by one of our University-wide policies and do not need to create your own scanning policy.