Eligible faculty (or elected committee with delegated authority) shall vote on whether to recommend appointment. Reports of voting results must include details on the total number of eligible voters, total number of favorable votes, unfavorable votes, abstentions, and absent voters.

Substantive Records

Action Items: Substantive Records

  • Voting ballots
  • Report of voting results

 

 

 

 

 

 

  • WHO: All Eligible Voting Faculty or the Elected Committee with Delegated Authority
  • WHEN: After report of voting results is completed
  • DO WHAT: Delete your local copy of your ballot
  • WHO: Committee Admin (Search Chair if no Admin)
  • WHEN: After submission of all voting ballots
  • DO WHAT: Compile report of voting results
  • THEN WHAT: Retain report and the record of submitted ballots for 1 year after ballots are counted, then Shred/Delete

Transitory Records

Action Items: Transitory Records

  • Personal notes taken by faculty

 

 

  • WHO: All Eligible Voting Faculty or the Delegated Committee of Faculty Voting
  • WHEN: After submission of ballot
  • DO WHAT: Shred/Delete any personal notes