Faculty, staff, students, and other individuals may be invited to attend campus visit presentations from final candidates and asked to provide feedback regarding those visits. The records created by faculty, staff, students, and other individuals during these visits must be managed accordingly.

Substantive Records

Action Items: Substantive Records

  • Survey, feedback form, or written comments provided to search committee by general participants attending virtual or campus visit of candidate

 

 

 

  • WHO: General Participants Outside of Search Committee
  • WHEN: After a candidate campus visit
  • DO WHAT: Submit any formal feedback to the search committee Admin (or Search Chair if no Admin)
  • THEN WHAT: Shred/Delete your, now duplicate, version of feedback

Transitory Records

Action Items: Transitory Records

  • Personal notes taken by faculty, staff, students, or other individuals participating in the assessment of the candidate.

 

 

 

  • WHO: General Participants Outside of Search Committee
  • WHEN: After submitting formal feedback to search committee Admin or Search Chair
  • DO WHAT: Shred/Delete any personal notes used to create feedback