Records created and maintained across sections of EH&S

Incident Reports

Internal departmental reports of facility damage, theft of UW property, etc., when no claim has been filed. NOTE: This is not the official UW Police Incident Report or Accident/Incident Report (injuries). 

Official Copy: Any Office
Retention: 1 year after end of calendar year
Disposition Method: Shred or Delete

 

History Files

Documentation of the history and development of an office, program, event or course. May include photographs, videotapes, Zoom or other conferencing platform recordings, newsletters, course descriptions, syllabi and bibliographies, sample examinations, etc.

Official Copy: Any Office
Retention: 6 years after end of calendar year
Disposition Method: Transfer to University Archives

Data Entry Form

Provides a record of information collected via a form, log, or electronic submission that is used for data entry into a database or spreadsheet. May include financial data, research data, employee information, survey responses, questionnaires, student information, etc.

Official Copy: Any Office
Retention: Data entered and verified
Disposition Method: Shred or Delete