A record of equipment maintenance and repair. May include work performed by other UW units, work performed by outside companies under a service agreement with a UW department or work performed by outside companies not under a service agreement. Does not include medical equipment.
Official Copy: Any Office
Retention: 6 years after service date
Disposition Method: Recycle or Delete
Internal departmental reports of facility damage, theft of UW property, etc., when no claim has been filed.
NOTE: This is not the official UW Police "Incident Report" or "Accident/Incident Report" (injuries).
Official Copy: Any Office
Retention: 1 year after end of calendar year
Disposition Method: Shred or Delete
Documentation of the history and development of an office, program, event, or course. May include photographs, videotapes, Zoom or other conferencing platform recordings, newsletters, course descriptions, syllabi, bibliographies, sample examinations, etc.
Official Copy: Any Office
Retention: 6 years after end of calendar year
Disposition Method: Transfer to University Archives
A record of UW-related appointments, schedules, meetings, visitors and routine phone call logs.
Official Copy: Any Office
Retention: 1 year after end of calendar year
Disposition Method: Recycle or Delete*
*Click here for instructions on deleting Outlook calendars
Provides a record of information collected via a form, log, or electronic submission that is used for data entry into a database or spreadsheet. May include financial data, research data, employee information, survey responses, questionnaires, student information, etc.
Official Copy: Any Office
Retention: Data entered and verified
Disposition Method: Shred or Delete
Summaries of accomplishments, goals, statistics, awards received, anticipated program needs and plans, supporting documentation, etc.
Official Copy: Any Office
Retention: 6 years after end of reporting period
Disposition Method: Transfer to University Archives