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Disposals

When will my items for surplus be picked up?

You schedule your transportation and pick ups through the Surplus Property Office. (The Equipment Inventory Office is responsible only for processing the forms and removing the items from your inventory.)

Where do I send the Property Activity Request - Form 1024?

Our preferred method of receipt is electronic to eio@uw.edu, but if you need to send by campus mail, Equipment Inventory's box number is 354966. You should retain a copy for your records as well.  An electronic form can be found on our Equipment Forms webpage.

How long am I required to keep our department copy of the Property Activity Request - Form 1024?

Six years.

Can I toss damaged or broken items in the trash?

No, all items are to be forwarded to the Surplus Property Office for disposal.

How do we determine funding source?

The revenue source code tells the funding source of an expenditure. If it is 01 through 60, then the expenditure was federally funded. If it's 00 or 61 through 99, then the expenditure was state funded (this includes start up funds and anything not federal/agency).

Can an employee buy equipment directly from the department?

No, as described by WAC 236-48-198, surplus property available for disposal under the provisions of RCW 43.19.1919 shall not be sold to state elected officials, officers or employees, except at public sale. Public sales are held through the Surplus Property Office.

Sole Exception: Under certain circumstances it is possible for employees to buy their old work cell phones. Please see Surplus property’s web site to see if you might qualify.

 

We received a damaged piece of equipment. What do we need to do to return the item to the vendor?

Please see the procedure on the 'Return to Vendor' page.

A piece of our equipment has been stolen. What should the department do?

Please see 'Lost/Stolen Equipment' on the 'Disposals' page.

Can we sell or donate equipment to a non-profit or outside entity?

Yes - however, there are many considerations that come in to play with these types of transfers.  Please see process guidance at External Transfer.

Can we transfer equipment to another State of Washington agency?

Yes, however, there are many considerations that come in to play with these types of transfers.  Please see process guidance on our External Transfers page

How do I dispose of equipment purchased on a Federal Award?

Please visit the Post Award Fiscal Compliance page for information on disposing of these assets.