What’s Happening:
Effective July 06, 2026, UW will adopt Rule 2 of the IRS Accountable Plan (Also referenced in SAAM 10.80.70.b). This means that employee Expense Reports will need to be submitted within a reasonable time period (typically 60 days). Failure to do so will result in the expense being treated as taxable income, and the reimbursement will be processed through payroll to ensure the applicable payroll withholding taxes are applied from the employee’s next semi-monthly earnings.
What You Can Do:
Please refer to the Procurement Website updates for more information on how this affects Travel and Non-Travel Expense Reports.
Procurement Services will have an information meeting regarding the upcoming IRS 60 Day Reimbursement Policy.
Link: Visit the event calendar
Time & Date: June 16, 2026 — 3–4 p.m.
This meeting will be recorded and posted on the Procurement Services website for those who are unable to attend
Note: If you have any questions prior to the meeting regarding this policy, you can submit them to centerofexcellence@uw.edu and we will be sure to address them during the meeting.