The Purchasing department has the access to make updates to purchase orders. To make changes please use the Purchase Order - Change or Close Form in UW Connect Finance Portal to submit your change.
This form can be used to:
- Change Non-Subawards
- Cancel/Close Subawards and Non-Subawards (before you request to close an order in Workday, please contact the supplier and cancel/close the order with them first)
For Subaward Changes only: Email ospsubs@uw.edu
Changes to Purchase Orders
Once an invoice has been paid on the line item of the order, the following cannot be changed:
- Supplier/Vendor
- Funding Worktags
- Spend Categories
- Description
- Company
The following can be changed:
- Quantity
- Dollar value
- Dates
For Subaward Changes only: Email ospsubs@uw.edu
Close/Cancel Purchase Orders
Purchase orders will be closed by Workday if:
- Fully invoiced
- Received
- Paid with a zero balance
- No activity for 12 months
If the PO is active with a remaining balance, use the Purchase Order - Change or Close Form to have it closed.