We are pleased to announce an upcoming Workday enhancement that introduces improved Activity Comment functionality for Miscellaneous Payments (MPs) and Supplier Invoice Requests (SQs). This will be similar to the Activity Comment feature that is currently in production for Supplier Invoices and Supplier Invoice Adjustments.
Current Status:
Workday does not allow users to add notes or comments when a Miscellaneous Payment or Supplier Invoice Request is:
- Cancelled
- Already paid
This enhancement addresses that gap by enabling Activity Comment, which serve as a record of actions, updates, and comments related to specific transactions.
What is an Activity Comment in Workday?
An Activity Comment captures actions or changes made within the system and supports better tracking, communication, and documentation. These comments may include:
- Comments and internal explanations
- Edits and updates related to transactions
- Context for decisions or follow-up actions or collections
Key Features:
- Users can add internal notes directly on transactions
- Active workers can be tagged using the @ symbol to notify relevant stakeholders
- Activity Streams display a chronological view of comments and related business process events, making it easier to track changes and interactions
- Please do not add sensitive or confidential information (such as tax information) on an Activity Comment. The activity stream will be accessible to anyone that has access to the business process.
These enhancements will strengthen transparency, support audit and review requirements, and improve collaboration across teams.
Resources:
Please review the How to Create an Activity Comment job aid for updated instructions.
For any questions regarding Activity Comments in Workday, please contact Procurement Customer Service at pcshelp@uw.edu or 206-543-4500.