What Is Happening?
The University of Washington's customs broker, Expeditors International, is required to pay duties on behalf of UW to U.S. Customs and Border Protection (CBP) within seven days of a shipment's entry into the United States. To meet this federal requirement, Expeditors must receive complete and timely shipment information, including the applicable purchase order (PO) number.
Who Is Impacted?
Faculty, staff, departments, and units involved in purchasing, importing goods, receiving international shipments, or coordinating customs clearance activities on behalf of the University.
When Is Action Required?
Departments should provide the applicable purchase order number immediately upon request from Expeditors and, whenever possible, include the PO number with shipping documentation before goods are shipped.
Why Is This Important?
Delays in providing purchase order information can put both Expeditors and the University at risk of noncompliance with U.S. Customs and Border Protection requirements. Failure to provide the necessary information in a timely manner may result in delays to shipment clearance, additional costs, and potential disruption or suspension of customs brokerage services to the University.
What Do You Need To Do?
Provide the purchase order number to Expeditors immediately upon request. Include the purchase order number with shipping documentation whenever possible. Coordinate with your department's purchasing and receiving teams to ensure shipment information is complete and accurate.
Summary
Timely submission of purchase order information is essential to maintaining compliance with federal customs requirements and ensuring uninterrupted customs brokerage services. Your prompt attention helps prevent shipment delays, avoid additional costs, and keep goods moving efficiently to the University.
Thank you for your partnership and support in maintaining smooth customs and import operations.
Visit the Customs Clearance Web Page.