- If you are scanning records into ARIBA or Workday, you should be following the University-wide scanning policy which allows you to dispose of any original paper source documents as soon as they have been uploaded.
- For all other records, If you already have a scanning policy on file with our office, the original paper copies are considered duplicates and can be destroyed.
- If you do not have a scanning policy on file with our office, the original paper copies remain the legal copy of the record and must be stored and maintained for their full retention period.
While you are welcome to retain the paper records within your office, we encourage you to use our Scanning Policy Builder to aid in drafting a departmental scanning policy that meets all University and State requirements.
Category: