All General Records Retention Schedules include the appropriate method for disposition of a record once it has reached the end of its retention period. Disposition methods include shredding, recycling, deletion of electronic records, or transfer of the records to the University Archives. The appropriate disposition method is listed right under the retention period.
Examples of confidential or proprietary records that should be shredded include:
- student files;
- personnel files;
- or any records that contain Social Security Numbers, Student ID numbers, bank account numbers, credit card numbers, etc.
Examples of records that are not confidential and do not need to be shredded include:
- employee identification numbers (EID) and netIDs;
- many financial records like bid records, billing records, budget records, invoices;
- many general office administration records like equipment records, permits, contracts/agreements.
Please contact us at firstname.lastname@example.org or 543-0573 if you have questions about the confidentiality of specific records.