Click on a question below to view the answer.
You may also limit the results by entering a search term.

MyFD Financial Reports

For state, gift, and endowment budget records see the Financial Records section of the general schedule. For grant and contract budgets see the Research and Grant/Contract Records section. Records viewable in MyFinancial.desktop and Ariba, are managed centrally. Any paper or electronic copies of records you have are duplicates and should not be retained. See Electronic Records that do not need to be printed or saved.

No. We have worked closely with the Financial Desktop group to ensure that MyFinancial.desktop would be responsible for meeting the retention period of the records it holds.

If you do print or save a document, consider it a duplicate and destroy it once it has been reconciled.

Please note that for those sponsored budgets that do not submit financial status reports at least annually, you will need to continue to keep your own copies of ISDs, CTIs, and invoices for the full retention period. See Research and Grant/Contract Records.

Yes. If you have a record that is not on MyFinancial.desktop, like a ProCard receipt, you are responsible for keeping it for the full retention period.

Copies of invoices paid with an online PAS Purchase Order do not need to be retained by departments. Invoices that were processed in the PAS legacy system are still accessible in MyFD, excluding wire invoices, while the data remains in MyFD. MyFD retains data for the prior three biennia plus the current biennium. Wire invoices may be viewed via Ariba, either from Expense Reports, P2I or foreign suppliers in other transactions.

There are many financial reports that do not have to be printed or saved. They will be visible and accessible for their full retention period through MyFinancial.desktop, Procurement Desktop Reports, the Electronic Data Warehouse, or other central UW databases like ARIBA. Any reports that are printed are considered duplicates and can be destroyed as soon as they have served their reference purpose. For more information, see Electronic Records That Do Not Need to Be Printed or Saved.

Please note that for those sponsored budgets that do not submit financial status reports at least annually, you will need to continue to keep your own copies of ISDs, CTIs, and invoices for the full retention period. See Research and Grant/Contract Records.

No. As of May, 2017, BAR and BSR reports are no longer printed. Financial reports can be accessed online through MyFinancial.desktop. Older BAR and BSR reports are considered a duplicate copy and may be disposed of as soon as they have served their reference purpose.

The Transaction Summary Report is the online equivalent of the printed BAR. It displays individual transactions that impacted a budget during a reporting period.

The Budget Summary Report is the online equivalent to the printed BSR. Includes budgeted amounts, encumbrances, transaction totals, and budget balances.

Administrators and PIs are able to electronically ‘sign-off’ on the Reconciliation Report in MyFinancial.desktop. This is the recommended means for demonstrating oversight of fiscal transactions. To view the steps on approving the reconciliation report electronically, go to the MyFd website.

Decision Support Center has a number of financial reports designed to augment the reports available in MyFinancial.desktop. There are numerous reports available through the Decision Support Center for your use. These reports are accessible through the ‘More Systems’ drop-down found within the MyFinancial.desktop application. You may choose to save a report from the Decision Support Center but, as reports from MyFD, they are considered duplicates and can be destroyed at any time. Please do not print them.