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Manufacturer's guide to potential hazards of, and protection methods for, each chemical purchased. Maintained as part of MyChem. Also refer to Chemical Inventories

Official Copy: Environmental Health and Safety: Environmental Programs Office
Retention: 1 year after end of chemical use
Disposition Method: Recycle or Delete

Other Copy: Any Office/Lab without immediate access to MyChem
Retention: until superseded or end of use of chemical in office/lab, whichever is longer
Disposition Method: Recycle or Delete

Security measure surveys done of campus buildings upon request from a Director, Dean or Building Coordinator. Reports are used by departments to update/enhance security measures for their facilities.

Official Copy: UW Police
Retention: 1 year after end of calendar year
Disposition Method: Transfer to University Archives for review

Other Copy: Dean/Director/Building Coordinator
Retention: 1 year after end of calendar year
Disposition Method: Shred or Delete

Records documenting security incidents, responses and investigations relating to agency facilities, vehicles, equipment, etc. Includes but is not limited to incident documentation (such as security recordings, alarm logs/reports, entry/exit logs, incident reports, witness statements, etc.); records documenting services provided by outside vendors (such as notifications, credit monitoring, call center reports/logs/notes, etc.); records documenting corrective action taken; records documenting decision not to pursue the matter further; and related communications. Excludes UWPD incident and case files.

Official Copy: Any Office
Retention: 6 years after matter resolved
Disposition Method: Shred or Delete

Records relating to the routine security monitoring of the agency’s infrastructure, buildings, vehicles, equipment, etc., where an incident has not occurred. Includes, but is not limited to alarm reports, audio/visual recordings (digital or analog), and security patrol logs.

Official Copy: Any Office
Retention: 30 days or until determined that no security incident has occurred, whichever is sooner
Disposition Method: Shred or Delete

Listings of confidential codes or passwords assigned to individuals in a department for access to building security systems, copiers, computer systems, the UWATS long distance telephone system, etc.

Official Copy: Issuing and Receiving Departments
Retention: until administrative purpose is served
Disposition Method: Shred or Delete

Affidavits signed by teaching assistants or lab instructors verifying that they have been trained on the use of equipment and chemicals specific to the lab in which they are teaching or working.

Official Copy: Any Office/Lab
Retention: 6 years after termination of employment
Disposition Method: Shred or Delete

Provides a record of accidents/collisions involving State owned motor vehicles. 

Official Copy: UW Police Department
Retention: 5 years after end of Calendar Year
Disposition Method: Shred or Delete

Other Copy: Any Office
Retention: 3 years after the end of the calendar year
Disposition Method: Shred or Delete

Plan covers specific health and safety topics related to the worksites and job hazards within an individual department. May be included as part of the Departmental Health and Safety Manual.

Official Copy: Any Office/Lab
Retention: 6 years after superseded
Disposition Method: Transfer to University Archives for review 

Survey completed by lab staff to document radioactive contamination levels in lab. Survey is completed as required by Radiation Safety guidelines. A lab may keep their own record of surveys performed, or enter the survey into the Radiation Safety database.

Official Copy: EH&S: Radiation Safety Office
Retention: 5 years after end of calendar year
Disposition Method: Transfer to University Archives for review

Official Copy: Any Lab - If Survey is not entered into Radiation Safety Database
Retention: 5 years after end of calendar year
Disposition Method: Shred or Delete

Other Copy: Any Lab - If Survey is entered into Radiation Safety Database
Retention: Data entered and verified
Disposition Method: Shred or Delete